Information Security Policy

All Sensitive Information must be stored securely and disposed of in a secure manner when no longer needed for business reasons. Any media (i.e – paper, floppy disk, backup tape, computer hard drive, etc.) that contains sensitive information must be protected against unauthorized access. Media no longer needed must be destroyed in such a manner to render sensitive data irrecoverable (i.e. – shredding, degaussing, disassembly, etc.). Credit Card Information Handling Specifics • Destroy cardholder information in a secure method when no longer needed. Media containing card information must be destroyed by shredding or other means of physical destruction that would render the data irrecoverable(shred, degauss, etc.). • It is prohibited to store the contents of the credit card magnetic stripe (track data) on any media whatsoever. • It is prohibited to store the card-validation code (3 or 4 digit value printed on the signature panel of the card) on any media whatsoever. • All but the last 4 numbers of the credit card account number must be masked (i.e. – x’s or *’s) when the number is displayed electronically or on paper. Protect Data in Transit If Sensitive Information needs to be transported physically or electronically, it must be protected while in transit (i.e. – to a secure storage facility or across the Internet). • Sensitive Information and Credit card account numbers must never be e-mailed without using proper encryption technologies (i.e. – PGP encryption). • Media containing Sensitive Information and credit card account numbers must only be given to trusted persons for transport to off-site locations.

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